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What Are The Procedures For Certifying A UPI Number And Recording Documents? 

October 21, 2024

In-person recording submissions:

After review by the Register & Recorder of Deeds Office and deemed recordable, document(s) will be scanned and electronically forwarded to the Franklin County Tax Assessment Office for review and UPI Number certification, then electronically sent back to the Recorder of Deeds Office for recording.

The UPI certification stamp will appear on the ending page, which is attached to each document when it is recorded. If the document does not have the required UPI Number and/or has erroneous information, the document and a rejection notice with a reason why it is being rejected will be given back to the person submitting the documents for corrections to be made.

Postal or overnight delivery recording submission:

After review by the Recorder of Deeds Office and deemed recordable, the documents will be scanned and electronically forwarded to the Tax Service/Assessment Office for review and UPI Number certification, then electronically sent back to the Recorder of Deeds Office for recording. The UPI certification stamp will appear on the ending page, which is attached to each document when it is recorded. Any documents without the required UPI Number or with erroneous information will be returned by mail unrecorded with a rejection notice that includes an explanation of the reason(s) why the document is being returned.

E-recording submissions:

After review by the Recorder of Deeds Office, recordable documents will be electronically forwarded to the Tax Service/Assessment Office for review and UPI Number certification, then electronically sent back to the Recorder of Deeds Office for recording. The UPI certification stamp will appear on the ending page, which is attached to each document when it is recorded. All e-recording documents without the required UPI Number or with erroneous information will be rejected electronically, along with an explanation of the reason(s) why the document is being returned.